multiple sessions linked to one invoice

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   I have certain bridal packages that include multiple sessions such as bridal sessions, engagement sessions, and so on.  I'd like to be able to link them to one invoice, so I can see the invoice when I look under their session information.  Is this possible?

Thank you,
Alex

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ajdoong Members Profile Send Private Message Find Members Posts Add to Buddy List New Users Joined: Apr/02/2010 Online Status: Offline Posts: 2	Quote Reply Topic: multiple sessions linked to one invoice Posted: Apr/14/2010 at 11:11am
	I have certain bridal packages that include multiple sessions such as bridal sessions, engagement sessions, and so on. I'd like to be able to link them to one invoice, so I can see the invoice when I look under their session information. Is this possible? Thank you, Alex

darkroomdevil Members Profile Send Private Message Find Members Posts Visit Members Homepage Add to Buddy List Power Users Joined: Feb/17/2009 Location: United States Online Status: Offline Posts: 57	Quote Reply Posted: Apr/14/2010 at 5:46pm
	Hi Alex, I am a user of S+, the quick answer is no - one session per invoice ... you really would not want it any other way. S+ needs to know what images to show for a session for production, what session to give credit to for sales reports, etc. The common areas that can apply to multiple sessions are Promotions and Session Custom Fields and Session Types. You can then create a Filter to just show the invoices or sessions that apply. Promotions are available in the Filter system to connect to sessions, but not to invoices so I would not use Promotions as your common link so that you could see the financial picture if you wanted to. Invoice Filters can connect to session information so you could use either Session Types or Custom Fields. If you choose Custom Fields I would name a custom field "WedPackage (y or empty)" ... so every job that applied you would enter "y" in the field and you would remember that if it didn't apply you would just leave it empty. If you use session type then you would probably have session types like "WedPack Bridal", "WedPack Engaagement", "WedPack Wedding" to differentiate from from engagement sessions and weddings that don't get the package. If it was me I would do the custom field as it is simpler and doesn't create dupluicate session types (i.e. Wedding and WedPack Wedding). In either case you would create a Filter to just show invoices with those session types or that Custom Field that equals "y". Then go to the Invoice List view and select Filter and then the filter you created. You can click the Fiter The Data button to get to just one client and you can click the Show Totals button to see totals. I hope this is a help! ~Roger
	Roger Ele Eleakis & Elder Photography, www.eleakis.com

Mark Jeske Members Profile Send Private Message Find Members Posts Add to Buddy List Admin Group Joined: Aug/29/2007 Location: United States Online Status: Offline Posts: 169	Quote Reply Posted: Apr/14/2010 at 5:59pm
	Roger, Thank you for helping out, but there would be a better way. Unfortunately, ajdoong is using the Free Express version and does not have this option available to him. You could use advanced scheduling and create multiple calendar events for one session. So, while it is still not multiple sessions to one invoice, it would be able to have those events marked on the calendar (with different photgraphers and other resources if desired) and they would all be contained on one session. You may want to consider upgrading to the Professional Edition to get the Advanced Calendar feature.
	Mark Jeske StudioPlus Software Support Manager (763) 552-5500 x104 markj@StudioPlussoftware.com

darkroomdevil Members Profile Send Private Message Find Members Posts Visit Members Homepage Add to Buddy List Power Users Joined: Feb/17/2009 Location: United States Online Status: Offline Posts: 57	Quote Reply Posted: Apr/14/2010 at 8:02pm
	well there you go ... ;-) ... makes total sense if you think of the 3 sessions as one session ... :) - that is the easy way
	Roger Ele Eleakis & Elder Photography, www.eleakis.com

ajdoong Members Profile Send Private Message Find Members Posts Add to Buddy List New Users Joined: Apr/02/2010 Online Status: Offline Posts: 2	Quote Reply Posted: May/03/2010 at 9:51pm
	thanks so much for your responses!