On the Reports tab, you can set more reporting options for Spectra.
Studio Preferences – Reports
Report Logo Width - If you set up a company logo on the Studio Info page in Studio Preferences, the logo will automatically be included in the header of your reports. Here you can set how wide you want your logo to be on the reports.
Time Stamp - You can choose to include a timestamp on all customer reports.
For the Profit Analysis Report, Spectra gives you several options to determine how it should calculate the total cost of each session.
Film Cost - Include film costs based on the kind and number of rolls of film you enter in the proof order.
Proofing Costs - Include proofing costs as determined by the invoice total you enter on the proof order.
Product Costs - Include product costs that may apply. There are two option to calculate product costs:
Option 1: Item Maintenance Costs - Uses the cost for each item on an invoice from the Costs tab of the Item Maintenance.
Option 2: Production
Order Costs - Uses the cost from the vendor
invoice total that you fill in on each production order.
The first option requires more up front setup, but product costs are then
calculated automatically. The second option requires that you manually
input the figures you receive from your vendors’ invoices, but should
be more accurate than the first method.
See the “Profit Analysis Report” section of the “Reports” chapter for more information on this report.
The Photographer Confirmation report prints the session information for the photographer’s records. If you want the photographer to see the fees and services associated with this session then check the Print Services on Confirmation Report checkbox.
If you want appointment notes to print on the Appointment Confirmation report by default then check the box. You can later choose whether or not to print these notes on specific appointments.
Studio Preferences – Reports (continued)
Print Balance Due All Invoices - Prints the client's total open balance at the bottom of each invoice in addition to that invoice’s balance.
Default Session Notes to Print - Prints session notes on the session confirmation by default. You can later choose whether or not to print these notes on specific sessions.
Default Invoice Notes to Print - Prints invoice notes on the invoice by default. You can later choose whether or not to print these notes on specific invoices.
Print Options and Enhancements - Prints any options or enhancements chosen by the client on the invoice.
Print Images with Crop Settings - Choose whether you want your images to remain cropped when printing the Image Detail sheet.
Dashboard reports allow you to track your session averages. Use the Average Sales By Session options to select which types of invoices you want included in your session sales averages.
If you prepare invoices ahead of time that don't contain any items, they will have a zero balance. Because zero-balance invoices can throw off your reports, by default Spectra will not include these zero-balance invoices when reporting average initial orders. Check Include Zero Amount Invoices if you want Spectra to include them in your Dashboard reports.
