For detailed instructions on setting up, synchronizing, and using InSpiredByYou, refer to the following topics:
Below you'll find some additional tips that will be helpful as you manage your sessions in Spectra.
Once you have enabled your InSpiredByYou website in the preferences, you should have a section on your Spectra Home page for InSpiredByYou.com information.
If you do not have this section, click Customize
Your Home Page in the upper-right corner and select Web
Services from the list of home page panels. The InSpiredByYou.com
section of the Web Services panel
will tell you how many web orders are ready to download, how many sessions
are set to expire (along with a link you'll use to take them down), how
many sessions you currently have active online, and how many images are
being hosted by InSpiredByYou.com. The panel will automatically update
periodically or you can click Refresh
.
Click Add User Shortcut in the upper-right corner of Spectra and add your InSpiredByYou.com login link. You can add this shortcut for all users by going to Maintenance > Studio > Studio Shortcuts.
Use the Column Chooser to add the Session Web Expire Date and Invoice Web Order Number to your hubs so you can quickly see what sessions have been uploaded and what invoices have been downloaded. You can also add the Yearbook Image field so you can see if your clients have chosen a specific image for the yearbook. For more information, see the "Customizing Spectra Hubs" topic.
Add Session Status Triggers to notify your clients when their images have been posted online. Set up a trigger to notify them before their online session expires to encourage last-minute orders.
Add Invoice Status Triggers for your InSpiredByYou invoice statuses that will automatically notify your customers when you've received their order, when the order has been processed, or when it's ready to be picked up.
Create a filter in the Filter Builder for your "Web Orders Today" so you can easily access your list of daily orders.
With the proper type of letter or email you can add the web expire date to the communication you send.
For any client that has a session uploaded to your InSpiredByYou website, you can open their client record, go to the Online tab, and choose Reset Login. This will reset their password to their last name.
If you need to extend an online session for a client, open the session in Spectra and click Extend Expiration Date on the Online tab. You can also use this option to manually expire a session that you no longer want on InSpiredByYou.com. Choose a past date and click OK. If you return to the Spectra Home page and click refresh, the expired session should appear in the Web Services panel so you can take it down.
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ATTENTION!
The Expire Date for online sessions may come and go, but you still must take down the session in Spectra to close the online session for viewing and ordering and to remove the images from your InSpiredByYou.com website. The Expire Date is your prompt to do that. For more information on taking down expired sessions, refer to the "Taking Down Online Sessions" section of the "Using InSpiredByYou" topic. |
