The majority of the contents in this guide apply to both StudioPlus Spectra AND myStratus Desktop.
In most cases, instructions referring to "Spectra" also apply to myStratus Desktop.


Home > Web Forms (myStratus ONLY) > Introduction to Web Forms
Introduction to Web Forms

NOTE: This feature is available in the Professional and Enterprise versions of myStratus Desktop. Spectra does not include this feature.

What is a "Web Form?"

A Web Form is a form or group of questions you can upload for your client to access on the web. Some common uses for web forms include:

  • Questionnaires
  • Online contracts
  • Invoice Confirmations
  • Payment Plan Contracts
  • Client information forms
  • Event planning guides
  • Shot sheets
  • Surveys
  • Feedback forms
  • Contact Us Forms

With myStratus, you can design your own web form using text boxes, drop-downs, checkboxes, date fields, and more. You can design your own layout and then link fields on the form to actual fields in your Stratus database! Published web forms have a direct connection to your database. That means information from your database can be displayed in the fields on a client's form. It also means your database will be immediately updated with any changes when a client submits a form, and can even create a brand new client record!

So, as an example for existing clients, if you link your Stratus first name and last name Client fields to fields on your form, the current first and last name for the client will be shown in those fields on their web form. If you link a field with no information, it will appear blank. This makes contact information forms really easy for your clients. They just fill in any missing information and update old data. No need to enter a lot of information they've filled out many times before. In addition, fields that shouldn't be modified, such as Session Date, can easily be locked. You can also embed contact us forms directly in to your websites so new clients visiting your page can fill out their own information and it will sync with Stratus as a new client record.

Key Points

  • Web forms can be created for sessions, new/existing clients, and invoices.
  • Once a web form is designed, it can be created for individual clients/sessions/invoices manually, automatically, or with triggers. Whichever is chosen, you can then email the client with their login details and a link to the form.
  • Web forms can be accessed in one of three ways: through a link in an email, directly from your business' website, or accessed by the client through their InSpiredByYou portal (They will need to log in with their username and password to see their forms).
  • You are not limited to the fields currently available in myStratus. You can create an infinite number of fields to track as much information as you want! 

Have you ever wanted more fields in Stratus to store additional information about a client or a specific session? You may want to create a web form to keep track of that additional information and NOT make it available online. Web forms can be a great internal tool to increase the amount of information you store for each client or job!

Where to begin?

Follow this workflow to properly set up your web forms:

  1. Set up your Online Portal Preferences > Custmization tab where you set up and customize the appearance of your Web Forms. for the overall look and settings.  See Web Form Preferences
  2. Design the actual web form and its contents. See Designing Web Forms
  3. Create the web form for its corresponding clients. See Creating Web Forms
  4. Learn how you and your clients can access their web forms online. See Accessing Web Forms
  5. Create Web Form Statuses to help track your web forms once they're in myStratus. See Web Form Statuses


    See also

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